Last updated: October 1st, 2025

Africa Space Economy & Communication Conference (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you use our website www.africaspace.org or participate in our events.

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1. Information We Collect
When you interact with our website or register for the conference, we may collect: Personal Identification Data: Full name, email address, phone number, organization/company. Booking & Transaction Data: Booth size selection, invoice details, payment references (we do not store credit card numbers). Technical Data: IP address, browser type, operating system, and cookies for website analytics. Communication Data: Any information you provide when contacting us via email, forms, or phone.
2. How We Use Your Information
We process your personal information for the following purposes:
To process booth bookings and generate invoices.
To send booking confirmations, event updates, and relevant communication.
To comply with legal, financial, and tax requirements.
To improve our services and ensure smooth event management.
To protect our rights, prevent fraud, and ensure website security.
3. Legal Basis for Processing (GDPR)
Under the General Data Protection Regulation (GDPR), we rely on the following legal bases:
Contract: Processing is necessary to fulfill our agreement with you (e.g., booth booking, invoicing).
Consent: Where required, we will ask for your consent before using your data (e.g., for marketing emails).
Legal Obligation: To comply with applicable laws and regulations.
Legitimate Interests: To improve our services, prevent fraud, and manage our events effectively.
4. Data Sharing and Disclosure
We do not sell, rent, or trade your personal data. We may share your data only with:
Service Providers: For example, payment processors, email service providers, or IT support—strictly for conference-related purposes.
Authorities: When required by law or legal proceedings.
Event Partners: With your prior consent, we may share limited details with official event sponsors or partners.
5. International Data Transfers If your data is transferred outside your country or the European Economic Area (EEA), we ensure it is protected by appropriate safeguards (such as EU Standard Contractual Clauses).

Others

6. Data Retention
We retain your personal information only as long as necessary for: Fulfilling bookings and contractual obligations. Meeting financial and legal record-keeping requirements. Event history and reporting (unless you request deletion). After this period, your data will be securely deleted or anonymized.
7. Data Security
We use technical and organizational measures to protect your personal data, including:
Encrypted storage of records.
Secure email and invoice delivery systems.
Restricted access to personal information on a need-to-know basis.
8. Your Rights (GDPR & Other Laws)
You have the following rights regarding your personal information:
Right of Access – request a copy of the data we hold about you.
Right to Rectification – correct inaccurate or incomplete information.
Right to Erasure (“Right to be Forgotten”) – request deletion of your data.
Right to Restrict Processing – limit how we use your data.
Right to Data Portability – receive your data in a structured, machine-readable format.
Right to Object – object to certain processing (e.g., marketing).
Right to Withdraw Consent – withdraw consent at any time where processing is based on consent.
To exercise any of these rights, please contact us at info@africaspace.org
9. Cookies & Tracking
Our website uses cookies and similar technologies to:
Improve website performance.
Analyze traffic and user behavior.
Remember user preferences.
You may disable cookies in your browser settings, but some website features may not function properly.
10. Children’s Privacy
Our services are not directed at children under the age of 18. We do not knowingly collect personal information from children.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website with the date of the last update.
12. Contact Us
If you have any questions or requests regarding this Privacy Policy, please contact us:
📧 Email: info@africaspace.org
🌍 Website: www.africaspace.org